Under the requirements of The General Data Protection Regulations 2018, we have a legal duty of care to protect any personal information we collect from or hold about you.
We undertake to maintain the confidentiality of all personal data held or processed by us.
Members personal information is stored on a secure database and / or in a ledger. It is accessible by our membership secretary, and other members of the Club’s Committee as part of their administrative duties. A member’s name and email only will also be made available to their chosen branch leaders, provided the respective member has agreed to this in advance.
If you have submitted your details to us by joining, you may in future receive communications from us by post, email, or telephone to share important information with you regarding the Club or your bike. Your details will never be used for marketing purposes. We do not sell, rent, pass on, or disclose any information to third parties unless you give us prior permission to do so.
Members’ data will stay on our database until they have served their purpose (as per the latest version of the UK GDPR). Lapsed members may also request an earlier deletion after 28 days (in writing, addressed to the Membership Secretary).
Upon written request (letter) we will provide members with a copy of any information relating to them that we hold. Please allow 40 calendar days after receipt of such a request (addressed to the Membership Secretary).
You have a right to complain to the Information Commissioner’s Office if you believe there is a problem with the Club’s handling of your data.
We use data from our website and forum to help us provide you with the most useful and relevant information and services. We do this through collecting and analysing both anonymous, or aggregate, data, and personal data volunteered by you.
In some areas of our website, for example forms, emails, the forum, and the club shop we collect personal data such as your name, address, telephone number and email. We use this personally identifiable information to process your requests, applications or transactions, and for internal administration and analysis. Where relevant, information is provided to explain why the data is being collected and how it will be used.
If you volunteer sensitive personal information, including but not limited to your age, sex, racial or ethnic origin, political opinions, religious or spiritual beliefs or your physical or mental health or condition, on any of our media, you hereby consent to the use of such data for the purposes as set out above.
In addition to information given explicitly by you, we also collect information about your visit to our website (for example, the date and time of your visit and the pages that you view). This information is not connected to you personally, and is in aggregate form. This kind of data helps us to understand how our visitors use our site so that future website development can enhance your user experience.
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (‘Google’). Google Analytics uses 'cookies', which are tiny files placed on your computer, to help the website analyse how it is being used.
The information about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. Google will use this information to evaluate your use of the website, e.g. by tracking how long you spend on the site, or the pages that you visit, and to compile reports on website activity for website operators. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
If you have any queries relating to this policy, please contact the MGCGB Website Officer (see ‘Contacts’ page).